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30-Day Email Warm-up Schedule (PDF)

Day-by-day warm-up schedule for new email domains. Includes send volume ramp-up, engagement targets, and deliverability checkpoints.

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💡 Usage Tip

Share this guide with your entire team to ensure everyone follows the same best practices.

Usage Tips

  • 1Personalize based on their company research
  • 2Reference recent company news or achievements
  • 3Include relevant case studies
  • 4Address likely concerns proactively
  • 5Follow up within 24 hours of engagement

Example Use Cases

Scenario

A growing company implementing new software across 3 departments.

Result

Timeline: 30-day pilot, 60-day rollout, 90-day optimization.

Scenario

A team lead driving adoption with skeptical team members.

Result

Approach: quick wins first, then advanced features over 6 weeks.

Who It's For

👤 All RevOps

Pain Points:

  • •Inconsistent follow-up from team members
  • •Difficulty measuring ROI of sales activities
  • •Reps spending too much time on manual tasks
  • •Pipeline visibility and forecasting challenges
  • •Slow response times to inbound leads

Goals:

  • •Ensure 100% follow-up compliance
  • •Prove ROI of sales initiatives
  • •Free up 10+ hours/week per rep
  • •Improve forecast accuracy to 90%+
  • •Achieve <5 minute lead response time

How to Use

  1. 1

    Download the PDF

    Save to your local drive or shared team folder.

  2. 2

    Review the structure

    Understand the sections and intended use.

  3. 3

    Customize content

    Replace placeholder text with your specific information.

  4. 4

    Add your branding

    Update logos, colors, and contact information.

  5. 5

    Share with team

    Distribute to relevant team members for feedback and use.

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Frequently Asked Questions

Click "Copy Template" to add it to your Optifai workspace. Then customize the trigger conditions, email content, and actions to match your specific use case and brand voice.
Yes, all templates are fully customizable. You can change triggers, conditions, email content, actions, and timing. Your modifications won't affect the original template.
This template works with major CRMs (Salesforce, HubSpot), email providers (Gmail, Outlook), and communication tools (Slack, Teams). Check the requirements section for specific integrations.
Optifai automatically tracks actions through to revenue outcomes. The ROI Ledger shows which automated actions led to meetings, opportunities, and closed deals, with holdout-measured attribution.

Have more questions? Feel free to contact us.

Automate Your Sales with Optifai

Use this template in Optifai for fully automated trigger detection → email sending → performance tracking.