Pilot Request Email for University CIOs in Higher Education

Template Body

{{firstName}},

I'm reaching out because University CIOs at institutions like Arizona State and Southern New Hampshire were dealing with exactly what you might be facing: Budget approval cycles tied to academic calendar - miss fall semester, wait 12 months

After implementing our solution, they achieved +38% pilot-to-contract rate improvement—while keeping their academic calendar on track.

Are you available for a brief call this week? I can share specifics relevant to {{companyName}}'s situation.

{{senderName}}

Usage Tips

• 1Best sent Within 24-48 hours of pilot inquiry
• 2Acknowledge academic calendar constraints (semester starts, testing periods)
• 3Reference education-specific challenges: Budget approval cycles tied to academic calendar - miss fall semester, wait 12 months
• 4Use institution examples by type: Arizona State, Southern New Hampshire, Purdue
• 5Lead with student outcomes - educators care about learning impact, not just efficiency

Example Use Cases

Who It's For

How to Use

1. 1

   Personalize with specific data

   Replace {{variables}} with actual company name, prospect name, and relevant details from your CRM or research.

2. 2

   Choose the right tone variant

   Select conservative for formal institutions, standard for most cases, or aggressive for time-sensitive opportunities.

3. 3

   Time your outreach strategically

   Avoid exam periods, first weeks of new terms, and major testing windows. Best times: end of semester for planning discussions.

4. 4

   Follow up appropriately

   If no response in 3-5 business days, send a brief follow-up. Respect academic calendar constraints.