How to Re-engage Healthcare Prospects After Pilot Request

Template Body

{{firstName}},

I'm reaching out because Healthcare IT Directors at organizations like Epic and Cerner were dealing with exactly what you might be facing: IT staff stretched thin across legacy system maintenance (65% understaffed)

After implementing our solution, they achieved +40% pilot-to-contract rate improvement—while staying fully compliant with HIPAA and other healthcare regulations.

Are you available for a brief call this week? I can share specifics relevant to {{companyName}}'s situation.

{{senderName}}

Usage Tips

• 1Send Within 24 hours of pilot inquiry
• 2Lead with HIPAA compliance
• 3Reference Epic
• 4Include compliance docs
• 5Highlight +40% pilot-to-contract rate

Example Use Cases

Who It's For

How to Use

1. 1

   Verify compliance readiness

   Before reaching out, ensure you have HIPAA BAA, SOC 2 documentation ready to share.

2. 2

   Research the organization

   Identify their EHR system, recent news, and specific challenges facing Healthcare IT Directors in their setting.

3. 3

   Personalize for persona

   Replace placeholders with IT Director-specific details. Reference their goals: Ensure HIPAA/HITECH compliance.

4. 4

   Choose appropriate tone

   Conservative for large health systems, Standard for mid-size, Aggressive only for time-sensitive situations.

5. 5

   Set up multi-touch sequence

   Healthcare requires 6-8 touchpoints. Plan email + LinkedIn + phone over 3-4 weeks.